Human Resources Assistant

Country: Uganda

We're currently seeking a human resource assistant to join our team.

Provide administrative support for the Human Resources Department, including organization of HR record keeping system, internal communications, and team administration organization.

Key Responsibility Areas
• Employee Records Management both electronically and in hard copy for all staff of Java House Coffee Shop Uganda Limited. This must be regularly filled and maintained
• Tracking , updating and management of statutory information for all staff – TIN, NSSF, IFD Numbers in addition to Food Handlers Certificates, Medical Additions&Deletions, GPA Additions&Deletions, First Aid and Fire Marshal Certificates and Employee of the Month Certificates
• Support Staff confirmation, Disciplinary, promotion, and separation processes including requisite HRMIS/SAGE/MANUAL management
• Issuance of staff uniforms and safety gear to all staff and maintaining reports on the same on a monthly basis
• Liaise with staff in assigned branches to provide necessary HR guidance as required
• Assist in processing of Trainee Allowance ,i.e., confirmation of days worked
• Organize for Interview and call in candidates, Sit in Interviews, Interview report and Summary, Regrets and On Boarding
• To communicate to by sending Internal Job Adverts&Memos, Effective&Communicating new entry, promotion/exits(In, Up&Out),Career Clinics/Fairs, Surveys
• Monitoring of SHE for respective branches on a Quarterly basis
• Managing the medical scheme,GPA/WIBA Compensations
• Assisting on Corporate Social Responsibility and Team Building
• Monthly HR Report
• Coordination of training with the Training Coordinator and the Operations Manager
• Assistance in procuring work permits for expatriates in conjunction with the Legal team
• Planning of induction programs (in Uganda or in diaspora countries) for new staff or staff that are to be trained
• Get accommodation for staff that have travelled from other countries and ensure they have good working conditions as per the company policies

Job Specifications
• Bachelor’s degree in Human Resource Management or related field
• Knowledge of the labor legislation governing the labor market. (OSHA, and Employment Act.)
• A great communicator and listener
• Broad knowledge and experience in recruitment, training and development and performance management
• Possess excellent problem-solving skills and team management experience
• Tactical focus, flexible & change maker
• Strong attention to detail Self-starter and motivated to move ahead without direct instruction Desirable qualifications, skills and abilities
• Strong interpersonal skills with proven ability to work with multidisciplinary teams.
• Experience working with international companies
• A team player who enjoys interacting with people of all levels in a multicultural environment

A Minimum of 1 year experience in HRM

Special Conditions:
• Flexible
• Ability to effectively coordinate and handle employee issues around the clock

Core Competencies:
• Teamwork
• Problem-Solving Skills and Conflict Management Skills
• Trustworthiness and Confidentiality
• Decision Making. Able to make effective and well thought decisions
• Effective Communication with everyone at the workplace and also external stakeholders
• Ability to effectively plan and ensure work is done without overlooking key functions (e.g. filing)

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